Setup online registration

To setup online registration for an event first click on the event name

 

You will then see the event detail view

 

Click on the grey tab for REG-SETUP

 

Part 1 - Setup Registration

Click the Create setup link

 

The registration setup has many options.

Field	What it does	Normal value	Account level
Opens	Prevents customer from registering for an event before a specified date	Date to begin accepting registrations	All
Closes	Tells customer when event is closed to registrations	Date and time to stop accepting registrations	All
Early bird deadline	Sets the registration deadline for early bird discounts (see below)	Last day to offer early bird discount (if applicable)	All
Early bird discount	Discounts all registration fees by a flat amount if early bird deadline is met	amount of discount per registration/ticket, no discount if left blank	All
Max	Tells customer how many spaces are available and prevents new registrations when the event is full	maximum number of registrations to accept, unlimited if left blank	All
Copy to	Sends registrations to another email address (in addition to SportiCal account owner's address)	email address to receive copies of all registration forms, none if left blank	All
Custom form fields	Adds additional fields to the registration form for this event	Select form name from dropdown, default is none	Paid accounts
Registration policy	Adds a policy statement the customer must agree to before submitting the form	Select policy name from dropdown, default is none	Paid accounts
Multisection	Allows participants to register for multiple sections of this event on the same registration form	One section per registration allowed	Sliver and Gold accounts
Multisection discount	Discount when a minimum number of sections is purchased (only available in multisection mode). Discount is based on original prices and is in addition to early-bird and/or promo code discounts.	amount of discount per total order meeting requirements, no discount if left blank	Sliver and Gold accounts
File attachment	Attaches a file to the confirmation email sent to registrants	Select from dropdown (file must be attached to this event), default is none	All
External URL	Points register links to different registration web site	normally blank, use only if you have another service to process registrations for this event	All
Survey URL	Emails a survey link to each participant on the last day of the event	normally blank, use only if you have another service setup to do this, e.g., surveymonkey.com	All
Floating fee	Allows participants to enter their payment amount manually	normally unchecked, use only if you have a complicated fee structure that is too difficult to capture in dropdown menu options	All
Tickets	Allows registration/payment for multiple people using one form	normally 1, unless you want families or groups to register on a single form	All

Once you are done, click the Save Changes button.

Part 2 - Define fees

You have just created a setup! You will see three links in the submenu bar: Edit setup, Manage fees, and Delete setup.

Click the Manage fees link.

Click the Create new fee link.

 

The new fee form will appear (as below)

Give the fee a descriptive name, and an amount.

If this fee will be charged on a one-time basis set recurring to no, and leave fields below it blank.

Recurring Payments

If you want to charge on a recurring basis, set recurring to yes. Doing this will divide your fee amount by the total number of payments, and bill them out at frequency specified in months.

Here is an example:

Fee name: Adult Fee
Amount: 100
Recurring: Yes
Payment Frequency: 1
Total Number of Payments: 3

This fee will appear in the dropdown as "$100 every month for three months - Adult Fee". The customer will be charged $100 on the day of registration, $100 one month later, and the final $100 one month after that for a total of $300.

Press the Save changes button to save your fee

NOTE: Recurring payments were phased out in April 2015 to support our new credit card processing system. If you still need this option please contact [e-mail].

Your fees for this event will appear in a list, as shown below.

 

Any fee listed here is available in the dropdown menu on the registration form, as shown below.